Planning Stage (4 weeks prior to date)

• Up to 2 Planning meetings, unlimited phone calls, and e-mails necessary to finalize wedding details.
  
  
  • Design the detailed wedding itinerary and address any questions or issues of concern for bride and groom. Determine scope of wedding day services needed.
  
  
• Obtain copies of all vendor contracts
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  • Instyle Event Coordinator will contact all vendors.
  • Confirm all contract details (deliveries, set-up and tear down times, etc.)
  • Provide payment reminders for any balances due.
  • Develop detailed wedding day vendor itinerary and distribute to all vendors via email.
  • Obtain all personal items from bride and deliver them to the ceremony or reception site (guest book, pen, bridal portrait, toasting flutes, sign-in book, cake knife, favors, programs, etc.)

• Discuss pertinent ceremony information; seating, processional and recessional. Design and email an itinerary for bridal party, family, and friends who will be participating in the ceremony.
  
  
• Coordinate any special requests for bride/groom/wedding party during wedding weekend.

• Complete wedding day management consists of the following:
  
  
  • Oversee wedding day timeline to ensure all vendors are on schedule.
  • Oversee vendor load-in and set-up at ceremony and reception site.
  • Distribute any unpaid vendor balances.
  • Remedy any issues as they arise, and without the bride’s knowledge to ensure a stress-free day!
  • Oversee hair and makeup artists remain on schedule.
  • Deliver bridal gown and veil to ceremony site.
  • Pre-ceremony, if requested, order food and beverages for the bridal party.
  • Assist bride and wedding party in dressing room prior to ceremony.
  • Organize and distribute personal flowers, assist with corsages and boutonniere pinning.
  • Coordinate ushers, house party, attendants, family, and bride and groom for processional.
  • Transport the bride and groom’s personal items from ceremony to the reception location.
  • Bustle bride's dress and assist with any touch-ups necessary for photos.
  • Continued management of entertainment including announcements and special events throughout the evening (cake cutting, toasts, bouquet/garter toss, etc.)
  • Coordinate bride and groom's exit.
    
    
• Ensure that all personal items (gifts, cards, cake top, photos, sign-in book, bride’s bouquet, toasting glasses, cake knife, etc.) are gathered at the end of the evening and loaded into a designated vehicle.