Planning Stage

• Unlimited phone calls and meetings which are necessary in order to discuss your vision and then to move forward with the planning and design process.
• Determine a budget, as well as a breakdown of how the money will be allocated.
• The design team will provide you with a wedding day storyboard (photos, fabric swatches, etc.) in order to ensure we are moving forward correctly with your vision.
• Schedule and attend all consultations with prospective vendors.
• Hiring of all vendors.
• Review vendor contracts for completeness or omissions.
• Negotiate contracts on your behalf to maximize your budget and achieve your vision.
  
  Prospective Vendor appointments may include but are not limited to the following: Caterer, Baker, Florist, Linens and Décor, Videographer, Photographer, Entertainment, Security, Valet, Transportation, Invitations, Lighting, Dresses, Tuxedo Rentals, Venue, Rental Company, etc.

• Unlimited phone calls, emails, and meetings necessary to plan the details.
• Develop wedding itinerary and vendor lists with contact information.
• The design team will provide you with a wedding day storyboard (photos, fabric swatches, etc.) in order to ensure we are moving forward correctly with your vision.
• Spreadsheet for payment deadlines on executed contracts.
• Ongoing phone calls and e-mails with selected vendors to manage all wedding details.
• Attend food tasting and consult with chef and event manager for menu selection. Determine timeline & load in/set up logistics.
• Ensure all vendors are aware of requirements for venue. (power cords for entertainers, lighting restrictions, etc.).
• Coordinate preview of table design with florist, linen company, and rental company.

• Assist with the design and production of paper trousseau (save-the-dates, invitations, programs, maps, etc.) including proofs and revisions.
  
  
  • Stuff, stamp, and mail save-the-dates and invitations with response cards.
  • Receive and record RSVPs.
  • Deliver programs to the church.
    
    
• Suggest ideas for guest favors and coordinate production.
• Schedule dress fittings for the bride as well as attend final fitting to learn dress bustle.
• Schedule bridal portrait and hair and makeup appointments. Assist with the delivery of gown and the bridal bouquet for the portrait session.
• Determine needs and accommodations for the wedding party and any out-of- town guests.
  
  
  • Schedule transportation and room blocks for hotel.
    
    
• Conceptualize, shop for, produce, and deliver welcome baskets as well as all paper items to be received by out-of- town guests. (Welcome letter, wedding weekend itinerary, maps, directions to rehearsal dinner, ceremony, reception, and any other special locations.)
• Discuss pertinent ceremony information; seating, processional and recessional. Design and email an itinerary for bridal party, family, and friends who will be participating in the ceremony.
• Attend rehearsal and coordinate ceremony should there not be an on-site church or venue coordinator.
• Coordinate any special requests for bride/groom/wedding party during wedding weekend.
• Write and distribute wedding announcement and photo for local newspaper or hometown newspaper(s) of choice.

• Complete wedding day management consists of the following:
  
  
  • Oversee wedding day timeline to ensure all vendors are on schedule.
  • Oversee vendor load-in and set-up at ceremony and reception site.
  • Distribute any unpaid vendor balances.
  • Remedy any issues as they arise, and without the bride’s knowledge to ensure a stress-free day!
  • Oversee hair and makeup artists remain on schedule.
  • Deliver bridal gown and veil to ceremony site.
  • Pre-ceremony, if requested, order food and beverages for the bridal party.
  • Assist bride and wedding party in dressing room prior to ceremony.
  • Organize and distribute personal flowers, assist with corsages and boutonniere pinning.
  • Coordinate ushers, house party, attendants, family, and bride and groom for processional.
  • Transport the bride and groom’s personal items from ceremony to the reception location.
  • Bustle bride's dress and assist with any touch-ups necessary for photos.
  • Continued management of entertainment including announcements and special events throughout the evening (cake cutting, toasts, bouquet/garter toss, etc.)
  • Coordinate bride and groom's exit.
    
    
• Ensure that all personal items (gifts, cards, cake top, photos, sign-in book, bride’s bouquet, toasting glasses, cake knife, etc.) are gathered at the end of the evening and loaded into a designated vehicle.

• Return of tuxedoes to the rental location.
• Pick up bride’s dress and veil and take to cleaners for cleaning or heirloom preservation.
• Return all rental items to vendors as previously arranged.
• Email a recap of the wedding day to bride and groom.